Capturing receipts
Capture receipts by photo or PDF upload, review the AI-extracted supplier, VAT and totals, and save them into LedgeIt.
Tap Capture from the dashboard or the bottom tab bar to open the camera, pick from your gallery, or upload a PDF invoice.
Step by step
- Tap Take photo, Choose from library or Upload PDF.
- LedgeIt scans it with AI and fills in supplier, date, VAT rate, net, VAT and gross totals.
- Review the extracted details on the confirmation screen and correct anything wrong.
- Pick a category and mark the receipt Business or Personal.
- Tap Save receipt — it lands in Receipts and feeds straight into your reports and exports.
Getting the best OCR results
- Flat surface, good light, no shadow across the total line.
- Include the whole receipt in frame — supplier at the top, totals at the bottom.
- Long till rolls: photograph in one shot if possible; otherwise split into two receipts and add "part 1 / part 2" to the description.
- PDF invoices go straight through OCR — no need to print and photograph them.
VAT and categories
- Turn on Reclaim VAT if this is a VAT-registered business purchase and the supplier's VAT number is on the receipt.
- Zero-rated or exempt items (most food, insurance, postage) — leave VAT at 0%.
- Use categories consistently. Your accountant maps them to nominal codes at export time, so switching between "Travel" and "Motor expenses" for the same thing makes reconciliation harder.
Editing after save
Open any receipt from the Receipts list to change the category, VAT flag, business/personal split, or to attach a note. The original image is kept for your audit trail.